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Employment

The Gillen Brewer School is an independent school and a thought leader in the area of educating children who have specific learning needs. Uncovering The Specialness In Every Child™ is our expertise and working with our families is at the heart of everything we do at Gillen Brewer. By accepting and celebrating the differences of each child, we are redefining what “special” in the world of “special education” means. Our diverse student body includes 88 children, ages 2.8 to ten years old, with executive functioning deficits, language-based and non-verbal learning disabilities, and social and emotional deficits, as well as children on the autism spectrum. We provide each student with a rich and nurturing 12-month program of rigorous academics, art, music, science, technology and physical fitness. Speech-language and occupational therapies and counseling services are integral to our program and staff works in a highly integrated manner. Gillen Brewer is defined by a commitment to our students and inspired by their determination. Working collaboratively with families and utilizing the exceptional skills of our highly qualified professional staff, we help each child build a foundation that will enable them to become confident, independent and engaged learners. Gillen Brewer offers competitive salaries commensurate with experience and a comprehensive professional development program. All applicants are required to submit a resume, cover letter, and two reference letters. The Gillen Brewer School is an equal opportunity employer.

We are currently accepting applications for:

Registered Nurse (RN)

Private elementary school for special needs children on the Upper East Side of Manhattan seeks a Registered Nurse to add to our nursing department. The qualified applicant will work with the Supervising School Nurse, administering medication and first aid as needed. Duties shall include daily traveling with classes to the off-site physical education facility on the next city block, as well as accompanying students with medication needs on various field trips throughout New York City.

This is a 12 month position, including a 6 week summer session in July and August. Excellent communication skills and at least 2 years professional experience as a Registered Nurse required. School nursing experience a plus. Pediatric experience with allergies, seizure disorders, and diabetic care preferred.

Requirements: NYS RN license, CPR certification, at least 2 years professional experience

Please submit resume AND cover letter to Braque Hershberger indicating RN in the subject line. Applications without cover letters will be denied.


Admissions Officer

The Gillen Brewer School seeks an Admissions Officer to become an integral part of the Admissions Team’s process of reviewing and selecting prospective students as well as representing the school at events throughout the year. 

Responsibilities include but are not limited to:

  • Review prospective student applications and evaluations 
  • Identify key prospects and make recommendations to Admissions Team on appropriateness of applicants
  • Collaborate with School Nurse to identify an applicant’s medical/nurse dependent needs
  • Develop criteria for more efficient evaluation and placement efforts
  • Coordinate interviews and class visits with GBS staff 
  • Interview and evaluate prospective students, PK-Middle School
  • Conduct school visits to observe students in current placement as needed
  • Follow-up with families to provide feedback on whether or not a prospect is an appropriate fit for the program
  • Assist program staff with class placement and transitioning students into program
  • Greet attendees, lead tours, and answer questions before and after Open Houses/Tours
  • Represent GBS at school fairs as well as other admissions/outreach events
  • Support recruitment and outreach efforts
  • Maintain Admissions database as needed
  • Assist with tracking all aspects of the Admissions Process
  • Assume all roles and responsibilities of the Admissions Team in their absence
  • Support Exmissions Team as needed

Qualifications/Skills

  • Experience as a Certified Special Education Teacher, Therapist, and/or Administrator
  • Extensive knowledge of Special Education PK-Middle School Required 
  • Experience in Admissions PK-Middle School Preferred
  • Flawless attention to detail
  • Exceptional verbal and interpersonal communication skills
  • Comfortable working in a fast-paced environment; ability to handle multiple projects and deliver an impeccable work product
  • Self-motivated and detail-oriented with the ability to manage responsibilities, organize, prioritize, and complete projects quickly and independently while working with a small staff
  • Proficiency with Google Drive and Microsoft Office Suite

How to Apply:
Please submit resume, cover letter, and salary requirements to Julian Parham Santana and indicate Admissions Officer in the subject line.


Admissions Administrative Assistant/School Receptionist

The Gillen Brewer School seeks an Administrative Assistant to support the Admissions Office with day-to-day tasks and serve as a Receptionist for the school and Administrative Office.

Responsibilities will be assigned based on the experience and skills of the candidate hired. They may include but are not limited to:

Overall Admissions

  • Assemble and mail Acceptance Packets to new families
  • Send Parent Portal login as well as Emergency and Medical Forms information to new families
  • Maintain Admissions Database as needed
  • Assemble and assist with distributing Re-enrollment Packets to current families

Observations/Playdates/Interviews

  • Create Student Interview/Observation Forms for interviewer/observer to record feedback
  • Greet and bring prospective families to waiting room prior to interview/playdate

Open Houses/Tours

  • Prepare materials for Open Houses (Handouts, Business Cards, Name Tags)
  • Order refreshments for Professional Open Houses
  • Coordinate setup of coffee/refreshments, intro video, and chairs
  • Greet attendees and direct them to presentation room

Marketing/Outreach

  • Update and assist with researching new contacts for outreach lists of professionals by category
  • Support print, online, and social media marketing efforts

Exmissions

  • Schedule individual family meetings with Head of School/Director of Family Programs to discuss toured schools as needed
  • Schedule prospective schools’ observations at GBS
  • Coordinate with teachers/therapists to complete prospective schools’ Teacher/Therapist Reports

Receptionist

  • Serve as the front desk receptionist at the Administrative Office and as the replacement/substitute for the School Receptionist
  • Assist with attendance and front desk duties
  • Coordinate and Communicate with School Receptionist and assist with all school related events held at Administrative Office and school
  • Manage the lobby and reception area
  • Assist with managing and maintaining office supplies in both offices
  • Manage inventory of Administrative Office

Qualifications/Skills

  • Experience working in a school environment required
  • Flawless attention to detail
  • Exceptional verbal and interpersonal communication skills
  • Excellent Phone Skills
  • Comfortable working in a fast-paced environment; ability to handle multiple projects and deliver an impeccable work product
  • Self-motivated and detail-oriented with the ability to manage responsibilities, organize, prioritize, and complete projects quickly and independently while working with a small staff
  • Proficiency with Google Drive and Microsoft Office suite

How to Apply:
Please submit resume, cover letter, and salary requirements to Julian Parham Santana and indicate Admissions Administrative Assistant in the subject line.
 


Development Assistant

Reporting to the Director of Development and Advancement, the Development Assistant will support the daily activities of the Development Office. The position provides the primary support for the Director of Development and Advancement, and supports all giving programs and administrative tasks related to Fundraising, Communications, the Parents Association, Events, and Capital Campaign planning. The Development Assistant will process and acknowledge all gifts to the Gillen Brewer School, and will maintain the DonorPerfect Online database as well as all Advancement files in Google Drive.

The position provides important data for Board of Trustees Meetings, including highly accurate and detailed fundraising reports. Along with the Assistant Director of Development, the position supports Gillen Brewer's efforts to strengthen and expand major gift and grant programs. The Development Assistant will also work closely with the rest of the Development Office on the annual Spring Benefit.

Major Duties and Responsibilities:

  • Gift Processing:
    • Process gifts and produce acknowledgement letters
    • Create and manage lists for appeals; execute donor mailings
    • Help to measure and analyze returns on appeals
    • Confirm matching gifts and complete required paperwork
  • Support cultivation and stewardship events for donors and prospects
  • Maintain electronic and paper files for all development and advancement efforts
  • Complete reconciliations with Business Office monthly and before Board Meetings
  • Assist the Development Office in preparing for Board Meetings and trustee relations
  • Support the Assistant Director of Development in managing grant applications and in seeking new funding sources
  • Assist with GBS events, including Benefits and Parents Association events, by pulling invitation lists, tracking RSVPs, and other duties as assigned
  • Maintain DonorPerfect Online database
  • Produce reports and maintain Google Drive documents related to ongoing Capital Campaign planning

Qualifications/Skills

  • First-hand experience working in fundraising
  • Experience and strong comfort level with gift entry, donor acknowledgement, database reporting, and mailing lists, in a development database (DonorPerfect Online preferred)
  • Flawless attention to detail
  • Exceptional verbal and interpersonal communication skills
  • Comfortable working in a fast-paced environment; ability to handle multiple projects and deliver an impeccable work product
  • Self-motivated and detail-oriented with the ability to manage responsibilities, organize, prioritize, and complete projects quickly and independently while working with a small staff
  • Proficiency with Google Drive and Microsoft Office suite

How to apply:

Please submit resume, cover letter, and salary requirements to Caitlin Terry and indicate Development Assistant in the subject line.


Assistant Director of Development

Reporting to the Director of Development and Advancement, the Assistant Director of Development will work closely with the Director of Development and Advancement and the Development Assistant to support the daily activities of the Development Office. The Development Office oversees all giving programs and administrative tasks related to fundraising, communications, the Parents Association, and events, particularly the annual Spring Benefit. The Development Office also participates significantly in school-wide Strategic Planning initiatives and is embarking upon a Capital Campaign. With support from the Development Assistant, the Assistant Director of Development will oversee grant funding efforts and work to strengthen Gillen Brewer’s foundation support.

Responsibilities Include:

  • Sharing in Strategic Planning efforts, including Capital Campaign planning, donor strategy, donor stewardship, cultivation, prospect research, and list management
  • Annual Fund strategy and execution
  • Participating in every aspect of the Annual Benefit
  • Acting as primary staff liaison to the Parents’ Association (PA) and helping facilitate PA events
  • Supporting all events with a focus on opportunities for expansion
  • Supporting all communications efforts including electronic and printed materials, social media, and website updates and maintenance
  • Supporting board development·and trustee relations and participating in planning for Board of Trustees meetings
  • With the Development Assistant, conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources for both unrestricted operating revenue and restricted projects
  • Assisting with other fundraising projects as requested
  • Creating fundraising and data reports as needed

Qualifications:

  • 3-5 years working firsthand in fundraising
  • Experience seeking and writing grants
  • Experience with Annual Fund and Parents’ Association
  • Experience managing volunteers
  • Experience using a development database (DonorPerfect Online preferred)
  • Outstanding writing and proofreading skills and a flawless attention to detail
  • Exceptional verbal and interpersonal communication skills
  • Comfortable working in a fast-paced environment; able to handle multiple projects and deliver an impeccable work product
  • Self-motivated and detail-oriented with the ability to manage responsibilities, organize, prioritize, and complete projects quickly and independently while working with a small staff
  • Proficiency with Google suite, Microsoft Office suite and web-based communications programs such as MailChimp and FinalSite
  • Experience in an educational setting preferred

How to apply:

Please submit resume, cover letter, and salary requirements to Caitlin Terry and indicate Assistant Director of Development in the subject line.


Human Resources Manager

The Gillen Brewer School seeks a Human Resources Manager to carry out responsibilities in benefits administration, employee relations, recruiting and onboarding, training, policy administration and employment law compliance. The ideal candidate will have the ability to contribute to the development of HR systems, processes and operations, to ensure greater efficiencies. This is a full-time position reporting to the CFO.

Responsibilities include but are not limited to:

  • Assist in the development, communication and implementation of HR policies and procedures.
  • Identify staff vacancies and participate in the advertising, vetting and interviewing of select applicants.
  • Draft and update job descriptions; assist in classifying and/or reclassifying employees as appropriate under the Fair Labor Standards Act.
  • Manage and oversee new employee onboarding process including employment forms, background checks, and employee benefits.
  • Manage employee separation process including retirements and terminations.
  • Maintain Employee Handbook and recommend changes.
  • Ensure compliance with applicable employment laws and regulations.
  • Assist in evaluation, selection and implementation of benefits programs along with the development of employee benefits budgets.
  • Manage and coordinate benefits programs, including all employee communication, problem solving and claims resolution.
  • Coordinate employee-training programs, including Sexual Harassment Prevention, Mandatory Reporting, and other required programs for all employees.
  • Manage employee time and attendance records, personal days, professional development, etc.
  • Maintain HR database with earning updates, status changes, tax withholdings, and benefits deductions.
  • Regularly review human resource systems, controls and filing compliance with Chief Financial Officer. Undertake any compliance related tasks necessary to keep employee files up to date, and to securely archive inactive records.

Qualifications:

  • Bachelors in HR Management or related field and/or relevant experience, preferably working in an independent school.
  • PHR or SPHR Certification required.
  • Minimum of five years of experience in benefits administration and HR management.
  • Demonstrated ability to communicate, solve problems, and maintain effective relationships with all members of the school community.
  • High level of interpersonal skills to handle sensitive and confidential situations and information.
  • Ability to plan, organize and work independently with minimal direction.

How to apply:

Please send cover letter, resume and salary requirements to employment@gillenbrewer.com and indicate “HR Manager” in the email subject line. No recruiters, no phone calls.


Equal Employment Opportunity Statement

The Gillen Brewer School is an Equal Opportunity Employer and does not discriminate on the basis of race, sexual orientation, ethnic origin, sex, gender identity or expression, religion, disability, or any other characteristic protected by law.