Employment

Daytime Custodian and Day Porter -- Full-Time

The Daytime Custodian and Day Porter is responsible for the custodial duties related to the care, cleaning, and sanitizing of our school and administrative offices.  It is an advanced-level custodial/day porter position.  You will also be expected to perform intermediate- and advanced-level functions as assigned by the Director of Technology and Facility Management and the Building Operations Team.

The individual will need to be energetic, reliable, and must like working in a busy and dynamic school environment with children and faculty.

Gillen Brewer offers a competitive salary commensurate with experience and a comprehensive professional development program.

Title:  Daytime Custodian and Day Porter
Supervisor:  Director of Technology & Facility Management
Hours:  Monday - Friday, starting at 7:00 a.m.
Calendar to Follow:  12-month Administrative
Starting:  July 2020

Summary

This position will perform basic routine custodial duties related to the care and cleaning of the school located at 410 East 92nd Street in Manhattan.

Duties and Responsibilities

• Removing debris regularly during the day and, periodically, as assigned
• Maintaining common room areas
• Restocking bathrooms
• Responding to all cleaning emergencies throughout the day
• Performing spot sanitization as required in various locations throughout the building
• Performing setup and breakdown in classrooms and for special events

The candidate will be highly organized, dedicated, and able to handle a variety of duties simultaneously.  This position will work with management to create an effective cleaning schedule, which will include day-to-day routines and work timetables.  The individual must be flexible as schedules and cleaning procedures will change throughout the year.

Characteristic Duties (duties may include but are not limited to the following):

• Working as directed by the Director of Technology & Facility Management and staff when required for emergency cleanups
• Maintaining the building in a clean and safe condition throughout the day by performing such duties as dusting, vacuuming, polishing, cleaning and sanitizing bathrooms/high touchpoint surfaces, cleaning horizontal surfaces in classrooms as required, cleaning and disinfecting other high touchpoint objects and surfaces as assigned
• Maintaining an inventory of cleaning supplies in coordination with the Director of Technology & Facility Management
• Recommending appropriate cleaning procedures for various surfaces, finishes, and fibers
• Operating all equipment required for cleaning and sanitizing
• Performing additional functions such as keeping building entrance and walkways free of ice, snow, and other debris; changing of lightbulbs; moving furniture/assisting with setups-breakdowns; reporting building damage and malfunctions to the facilities manager
• Working from elevated surfaces in order to provide high-dusting and other high surface cleaning and disinfecting
• Completing other duties as assigned

Education and Experience

• High school diploma or equivalency
• 3-5 years of related experience
• Knowledge of advanced cleaning techniques on all surfaces plus knowledge of disinfection and chemical use
• Ability to work overtime as required

Physical Requirements (with or without reasonable accommodations):

Employees must have the physical capacity to navigate the school and office environments in order to effectively meet the needs of our organization.  Such physical requirements include but are not limited to the ability to: 

• Lift up to 80 pounds and work with loads (lift and carry) of up to 50 pounds
• Move furniture up and down multiple flights of stairs
• Work from elevated surfaces such as ladders, aerial lifts, and scaffolding
• Hear, read, write, and speak in English

Professional Development

The school is a community of learners.  In addition to staff development and training at Gillen Brewer, employees are encouraged to pursue educational goals through conferences and various workshops.  Staff is also encouraged to attend all school functions listed on the school calendar.

Supervision & Support

The Director of Technology and Facility Management will oversee and analyze all aspects of this position through the use of observation cycles, meetings, and conversations with support staff.  Staff development and support through modeling and coaching will be provided which will include in-house and outside professional opportunities.  Frequency of observations and feedback sessions will be determined by the Director of Technology and Facility Management.   The Director of Technology and Facility Management will conduct two formal evaluations a year using this job description and the in-house evaluation instrument as a guide.  Evidence of effectiveness will be collected through observations, discussions, and successfully completed projects.

Other Requirements

You must be authorized to work in the United States and be willing to undergo several clearances including NYC DOE fingerprinting, a medical health form, and other background checks.  

To Apply

To be considered, interested applicants MUST submit a cover letter, resume, and two reference letters.  Please submit materials directly via email to HR@gillenbrewer.com OR apply on Indeed.  Please include your name and the position of interest in the subject line of your email (i.e., Daniel Pointer -- Daytime Custodian and Day Porter).  

No telephone inquiries or recruiters please.  Replies will only be sent to qualified applicants.

Junior Accountant -- Full-Time

The Gillen Brewer School seeks a Junior Accountant to provide support to the Business Office by managing daily accounting tasks.  The ideal candidate will be well-versed in accounting principles and able to work comfortably with numbers and attention to detail.  This is a full-time position reporting to the Accounting Manager and Controller/CFO. 

Supervisor(s):  Accounting Manager and Controller/CFO
Hours:  Monday - Friday, 8:00 a.m. - 4:00 p.m.
Calendar to Follow:  12-month Administrative
Starting:  Late July / Early August 2020

Responsibilities include but are not limited to:

• Review payment requests and purchase orders for appropriate coding, documentation, and approval
• Enter invoices and bills into FundEZ and prepare them for payment
• Enter corporate card expenses and obtain all receipts and backup documentation
• Enter flexible spending expenses
• Obtain W-9s from new vendors and maintain vendor files
• Assist in the preparation of 1099s
• Assist in the annual audit
• Review purchase orders for completeness and approval and place orders with vendors
• Order office, cleaning, and program supplies as requested and in anticipation of future needs
• Follow up on status of deliveries, returns, etc. 
• Maintain inventory of supplies and office hardware
• Coordinate catering needs for school events and meetings
• Register staff for professional development (conference registrations and lodging if applicable)
• Other duties as assigned

Qualifications:

• Bachelor’s degree in Accounting
• 2+ years of related experience, preferably in a nonprofit or independent school
• Hands-on experience working with general ledgers
• Excellent problem-solving skills
• Able to multi-task and prioritize work effectively 
• Experience with FundEZ accounting software strongly preferred
• Excellent verbal, written communication and interpersonal skills

Other Requirements

You must be authorized to work in the United States and be willing to undergo a number of clearances including NYC DOE fingerprinting, a medical health form, and other background checks.

Equal Employment Opportunity Policy

At Gillen Brewer, we believe that our success depends on the full and effective utilization of qualified persons, regardless of race, color, religion, national origin, age, sex, marital status, sexual orientation, gender identity, disability and/or perceived disability, citizenship status, or veteran status. Gillen Brewer is an equal opportunity employer. This policy applies to all terms, conditions, and privileges of employment as they apply to recruitment, hiring, compensation, fringe benefits, professional development and training, promotion or transfer, lay-off or termination, or any other condition of employment.

To Apply

To be considered, interested applicants MUST submit a cover letter, resume, and two reference letters.  Please submit materials directly via email to HR@gillenbrewer.com OR apply on Indeed.  Please indicate your name and the position of interest in the subject line of your email (i.e., Judine Allman – Junior Accountant).  No telephone inquiries or recruiters please.  Replies will only be sent to qualified applicants.